1. Policy Summary at a Glance

The table below summarizes refund eligibility across various fee heads and submission stages:

2. Online Admission Registration Fee

The fee deposited against the generated bank challan for online admission application submission covers the administrative costs of document evaluation, eligibility verification, entry test logistics, printing of examination slips, and admission portal maintenance.

• The admission processing fee is strictly non-refundable and non-transferable under any circumstances, including disqualification on age or academic criteria, rejection of incomplete documents, or candidate absence on the test day.
• Payment of the admission processing fee does not guarantee admission or selection to the college.

3. Cancellation Prior to Academic Session Commencement

If a selected candidate accepts the admission offer and later seeks cancellation of the seat before the formal commencement of classes or orientation:

• The parent or legal guardian must submit a formal written cancellation notice addressed to the Principal/Commandant.
• The one-time Admission & Registration Fee is retained by the college as seat vacancy compensation.
• Advance tuition and messing fees deposited will be refunded up to 90%, subject to a 10% administrative service deduction.
• The refund request must be lodged at least 7 working days prior to the official commencement date of the session.

4. Voluntary Withdrawal During Academic Session

In the event that a cadet is withdrawn voluntarily during the academic year due to medical reasons, relocation, or personal circumstances:

• A minimum notice of 30 days or one month's fee in lieu of notice must be submitted in writing by the parent/guardian.
• Tuition, boarding, and mess charges for the unexpired portion of the term will be calculated on a pro-rata basis from the official date of release.
• Textbooks, uniform kits, stationery, and laundry charges already issued cannot be refunded.

5. Refund of Caution Money (Security Deposit)

The security deposit collected at the time of admission is fully refundable when the student graduates or officially leaves the institution:

• The parent/guardian must submit the original Security Deposit Challan receipt along with the College Clearance Certificate.
• All library books, sports gear, laboratory apparatus, and hostel furniture must be returned in satisfactory condition.
• Any damages, unreturned assets, or outstanding mess dues will be deducted from the security amount before disbursement.

6. Duplicate or Erroneous Challan Payments

In cases where a parent or candidate accidentally deposits a fee challan twice or an excess amount is credited due to banking error:

• The depositor must notify the College Accounts Section within 14 calendar days of the transaction.
• Submit both stamped bank challan counterfoils along with a formal refund request application.
• Upon bank confirmation, the duplicate payment will be reimbursed in full within 10 to 14 working days via crossed cheque or direct bank transfer.

7. How to Apply for a Refund

Please follow these steps to file a formal cancellation or refund claim: